Hivelle AI — AI systems for women-owned businesses

The problem

15–20

hours a week on tasks
a machine could do.

That's two months a year — gone to inbox management, manual follow-ups, copy-paste reporting, and the same administrative tasks you did last week and will do again next week. And it gets worse as you grow.

You didn't build this business to become its full-time operator.

But without the right systems, that's exactly what happens. More clients means more admin. More revenue means more complexity. You hit the ceiling of what one person can manage — and growth stalls.

"I built the systems that run my own business with a newborn and a toddler at home. That's how I know what limited capacity actually feels like — and what fixes it."

Amina Barketallah Founder, Hivelle AI · Berlin

What Hivelle AI builds

Every engagement starts with understanding your business.

00 Start here · Free for now

The Time Audit

Two weeks of looking before anything gets built. Hivelle AI talks to you and to whoever helps you run the business, maps how the work actually runs today, and counts the hours lost at each step — where follow-ups, invoices, onboarding and replies fall through.

Be wary of anyone who knows the solution after a 30-minute call. Hivelle AI looks first.

You leave with a written report: your processes as they really run, the hours lost per step, the risks, and which workflow to fix first and why. Presented back to you, in your own numbers.

→ Interviews with you and the people who help run the business

→ A map of your recurring workflows as they actually run

→ Hours lost per step, and where things fall through

→ A written report with priorities, presented to you — yours to keep, whatever you decide

Book a free call →

The Time Audit starts after a short free call and takes two weeks. Free while Hivelle AI takes on its first founders. For one-person businesses only. Teams and larger organisations: Hivelle AI runs paid Business Audits — email hello@hivelleai.com.

The Fix

One workflow from the audit, built inside the tools you already use, for you and your team. The follow-up that never gets sent, the invoice that waits a week, the report you rebuild every Friday. Four weeks as a pilot: drafts first, in your own voice, with a weekly report of real numbers. Built on a light foundation, so the next workflow stacks on top instead of starting over. Then you decide — add the next one, or stop.

Typical automations

Inbox management · Lead follow-ups · Client onboarding · Scheduling flows · Invoice automation · WhatsApp replies

Delivery 4-week pilot

The Sabbatical

The business runs while you're not in it. Every recurring workflow on the same foundation as The Fix — inbox, follow-ups, onboarding, invoicing, reporting — with a Monday report of what happened and what needs you, and an assistant trained on your business. Access, approvals and an audit trail for everyone who touches it. Run and maintained by Hivelle AI as a monthly service, with you and your team trained to run it and add to it.

◆ Your numbers, every Monday

◆ Every recurring workflow on one foundation, added one at a time

◆ An assistant trained on how your business actually works

◆ Managed service — Hivelle AI runs it, and your team learns to add to it

Model Build + monthly retainer

No lock-in

Everything built is yours. No Zapier, no third-party platforms. Direct integrations — privately hosted, fully documented.

Your data stays yours

Nothing shared with third-party tools. You own the system, own the code, own the data. Zero vendor dependency.

No code required on your end

You describe what you need. Hivelle AI builds it. Your job is to step back and let the system run.

Who it's for

Female founders who built something real — and now can't step away from it.

You're a coach, consultant, or service business owner. You do good work. Your clients get results. But your operations are held together with spreadsheets, manual follow-ups, and your own memory.

Every hour spent on admin is an hour not spent on the work only you can do. Hivelle AI builds the systems that run everything else — so nothing falls apart when you step away.

Spending 15+ hrs/week on admin Already using AI — but it's disconnected Growing, but stuck in operations Wants to delegate — not just automate

"Women built the business. AI runs the operations."

Hivelle AI

How it works

The Time Audit

Two weeks. Interviews with you and whoever helps you run the business, a map of how the work actually runs, the hours lost per step, and a written report with priorities. Diagnosis before anything gets built.

Pilot

Four weeks. One workflow from the audit — The Fix — for you and your team, inside the tools you already use. Drafts first, in your voice, with a weekly report of real numbers.

Decide

With numbers from your own business. Add the next workflow, go for The Sabbatical, or stop. The audit report is yours either way. No pressure, no pitch.

Step away

The system runs. Every recurring workflow on one foundation, a Monday report of what happened and what needs you. Hivelle AI runs it, and your team learns to add to it.

Why Hivelle

Not a course. Not a chatbot.
A system built for your business.

Every automation is custom to your workflows, your data, your way of working. You own the code. There's no platform to subscribe to and no lock-in. It's yours to keep — whether we work together for a month or two years.

Hivelle AI was built by a founder for founders — one who built the systems that run her own business with a newborn and a toddler at home, from Berlin. That's not a marketing story. That's why this work exists.

No Zapier. No third-party tools.

Direct integrations

Custom-built connections to the tools you already use. No per-task pricing, no workflow limits, no platform lock-in.

Runs on its own systems.

Live proof

Everything Hivelle AI sells runs Hivelle AI first: the outreach, the daily brief, the content pipeline. You see the systems working before you buy them.

Founder understands founders.

Solo · Lean

Built for women running lean businesses — async, low-maintenance, and designed for limited daily capacity.

You own everything.

No lock-in

Your own private workspace. Private hosting. Your data never touches a third-party platform. If we stop working together tomorrow, everything still runs.

Stop running.

Start owning.

hours a week on tasks
a machine could do.

You didn't build this business to become its full-time operator.

Every engagement starts with understanding your business.

The Time Audit

The Fix

The Sabbatical

Female founders who built something real — and now can't step away from it.

The Time Audit

Pilot

Decide

Step away

Not a course. Not a chatbot.
A system built for your business.

No Zapier. No third-party tools.

Runs on its own systems.

Founder understands founders.

You own everything.

Stop running.

Start owning.

hours a week on tasksa machine could do.

You didn't build this business to become its full-time operator.

Every engagement starts with understanding your business.

The Time Audit

The Fix

The Sabbatical

Female founders who built something real — and now can't step away from it.

The Time Audit

Pilot

Decide

Step away

Not a course. Not a chatbot. A system built for your business.

No Zapier. No third-party tools.

Runs on its own systems.

Founder understands founders.

You own everything.

Stop running.

Start owning.

hours a week on tasks
a machine could do.

Not a course. Not a chatbot.
A system built for your business.